UPDATE INFO RECORDS
Automatically update your purchasing info records. Upload your suppliers’ Excel price lists into the SAP® system. The transaction is easy to use in SAP® and allows targeted updates of info records via selection and filter parameters.
Check the changes from your suppliers displayed with color coding and set new validity periods for your price conditions with surcharges and discounts – quantity scales are also possible. Save time maintaining long texts or other master data fields. Select your expiring special conditions for new negotiations or delete old, no longer used conditions or master records.
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TECHNICAL DETAILS
UPDATE CONTRACTS
Automatically update your contracts. Export and import your contracts using Excel files. The transaction is easy to operate in SAP® and can specifically update contracts using selection and filter parameters.
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Technische Details
MANAGE ORDER BOOKS
Automatically update your order books.
Export and import your order books using Excel files.
The transaction is easy to operate in SAP® R/3 and can create, change, and delete order book entries using selection and filter parameters.
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TECHNICAL DETAILS
ADJUST PURCHASE PRICES
Update your open purchase orders with the prices from your updated info records and contracts. The transaction is easy to operate in SAP® R/3 and can specifically update old open purchase orders using selection and filter parameters.
Benefits
TECHNICAL DETAILS
CLOSE PURCHASE ORDERS
The report selects and closes open purchase orders. By setting the final delivery/final invoice indicator, commitments are reduced. This creates the prerequisite for later archiving. Additionally, the report can be used to determine monthly, quarterly, or annual accrual amounts for your financial statements. The report also considers all purchase order items – not just those posted via the GR/IR account. Every company must address this topic. Every controlling department needs reliable values for planned and actual costs, as well as for commitments.
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TECHNICAL DETAILS
Purchase
Requisition / Order
Fast and simple creation of purchase requisitions or purchase orders in SAP® with access to web shops, marketplaces, and Excel files. Minimal input effort for the requester through automatic adoption of data and intelligent determination of fields such as document type, account assignment category, G/L account, material group, unit of measure, and material. User-specific hiding, displaying, and preassignment of fields, as well as improved contract search help and the ability to attach files, motivate and delight your users. Immediately or only after approval, the purchase order is electronically sent to the supplier as a PDF and/or XML file with additional attachments. The tracking tool monitors the entire procurement process from requisitions, approvals, inquiries, purchase orders, goods receipts, and invoices, thereby significantly reducing internal status inquiries.
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TECHNICAL DETAILS
PRICE INQUIRY
Advanced RFQs with freely definable calculation schemes, document exchange, and direct offer entry by the supplier via the internet. Your SAP® system is sufficient. Quotation comparison also based on tiered pricing in SAP®, with the option to directly create a PR, PO, info record, or contract at the click of a button. The purchaser creates RFQs for their purchase requisitions, adds further documents. The system generates inquiry emails in the supplier’s language. Suppliers enter their quotations directly into your SAP® system via the internet after self-registration and qualification.
Benefits
TECHNICAL DETAILS
1. PRICE DEVELOPMENT
Monitors the development of your suppliers’ prices, taking into account purchasing-specific criteria.
The result layout can be compressed and printed or exported to Excel by purchasing organization, material group, or supplier.
At a glance, the minimum and maximum prices for the material are displayed, as well as a color-coded representation of the percentage deviations.
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2. ORDER MONITORING
Identify delayed deliveries or outstanding confirmations from your suppliers.
The selection parameters are intelligently prefilled. The report should be used daily to prevent production downtime.
The overview shows summarized information on orders, order confirmations, delivery notifications, and goods receipts. Individual documents can be accessed with a click.
Benefits
3. CONTRACT MONITORING
Monitor your supplier contracts and scheduling agreements based on validity, quantities called off, or values called off. Determine coverage periods for a material, optionally across plants. Inform your purchasers early by email about expiring contracts.
Use the contract monitor as a strategic tool for your purchasing, either interactively or in the background as a scheduled recurring job to automatically inform your purchasers via email about critical contracts.
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TECHNICAL DETAILS
Email with approval link for purchase requisitions/ orders / contracts
Reservation
POrtal
Portal
Portal Integration: Let your suppliers actively participate in the process.
Your suppliers can self-register and participate in the process via the Konzmann portal software, following the specifications you define.
Sensitive data and evaluation results can be restricted to display-only or completely hidden.
The portal function enables secure, direct access to your SAP® system – for suppliers, but also for customers and employees – without an additional platform via the internet.
All you need is your SAP® base system. Flexibly expandable: You define user groups and web services.
Benefits
TECHNICAL DETAILS
SUPPLIER EVALUATION
Evaluate suppliers regularly and flexibly in SAP® at the push of a button.
Supplier evaluation documents supplier performance in an audit-proof and sustainable way within your SAP® system. The integrated supplier management solution by KONZMANN allows for a consolidated view of both soft and hard facts, with drill-down capability to material level. Define user groups based on role principles. Incorporate your own ideas and requirements into the structure of the evaluation system. Include all stakeholders (departments, suppliers, etc.) in the communication and evaluation process.
Portal Integration: Let your suppliers participate in the process
Your suppliers can self-register and actively participate via the Konzmann portal software, following the specifications you define. Sensitive data and evaluation results can be set to view-only mode or completely hidden.
The portal functionality provides direct and secure access to your SAP® system — for suppliers, as well as customers and employees — without requiring an additional platform over the internet.
“External users” only need a web browser.
All you need is your SAP® base system.
BENEFITS
Technical Details
CERTIFICATES / DOCUMENTS
Reduce the time and effort required to monitor certificates/contracts.
Manage your suppliers’ certificates/contracts centrally in SAP®, linked to materials and suppliers.
You define the permitted certificate/contract types and can optionally allow suppliers to upload certificates themselves. The internal approval of certificates is carried out by you.
Easily monitor the validity periods of your certificates at the push of a button and inform your suppliers via email.
Benefits
TECHNICAL DETAILS
ORDER CONFIRMATION
Fast and easy entry of order confirmations and delivery schedules for your purchase order items.
The transaction can also be carried out directly by the supplier via the Konzmann portal add-in over the internet.
Internal employees can modify not only quantities and delivery dates but also prices.